Office Administrator
Project Literacy Central Okanagan Society is seeking a proactive and detail-oriented Office Administrator to join our dynamic team. The ideal candidate will play a key role in supporting the Executive Director while ensuring smooth operations across various administrative tasks. This position will involve welcoming clients to our Learning Centre, basic accounting and bookkeeping, office supply management, program support, coordinating events, coordinating digital content such as social media, website updates, and newsletters.
The Office Administrator will work closely with other team members and volunteers to support our mission of empowering individuals to reach their literacy goals. This position also supports the Executive Director.
Hours: 30 hours per week. Monday to Thursday. (occasional evening and weekend work required)
Location: 107 – 2293 Leckie Road, Kelowna (this position does not accommodate working from home)
Position Summary
Level of responsibility: Support Position, decisions are made under the direction of the Executive Director.
Specific responsibilities:
Bookkeeping:
Posting invoices and checks in QuickBooks, as per budget classifications
Generate quarterly P&L reports, and other bookkeeping reports are required
Reconciling monthly bank account
Reconciling monthly credit card statement
Prepare cheques for signing
Provide charitable tax returns for donations as requested.
Administration and Reception:
Welcoming clients and volunteers to the Learning Centre
Assist clients with questions about our programs
Respond to general questions about our programs and services
Assist Education Coordinators in the preparation of learning resources
Updating digital and paper files
Responding to emails and phone calls
Order office and program supplies
Perform general filing
Provide basic IT support (setting up monitors, updating iPads)
Meetings and Event Coordination:
Coordinate various fundraising and networking events
Register participants and track attendance
Request quotes from suppliers, venues, and entertainers
Coordinate hotel and venue bookings
Some local travel required
Fundraising:
Track and communicate with fundraising participants
Request sponsorships and research potential items for fundraisers
Track fundraising donations and send out thank you cards
Basic Graphic Design:
Using Canva, create both print and online posters, brochures and notices
Provide updates to company websites, and assist in developing newsletters
Social Media:
Create social media posts for Facebook and Instagram
Support the development of social media communication plans
Some weekend and evening work is required to support events and fundraisers.
Salary range: $24-26/hour depending on experience.
Health Benefits provided after three-month probation period has been completed.
Qualifications:
Preferred post graduate degree in accounting, administration, or business management.
Minimum 4 years’ experience working as an Office Administrator
Strong accounting and bookkeeping experience
Professional knowledge of QuickBooks Online, or similar online account software programs
Minimum two years event coordination experience
Strong proficiency with Microsoft Excell, PowerPoint, Word and Teams
Good typing skills. Minimum 35 words per minute
Experience ordering office supplies and tracking invoices
Strong ability to work with online graphic programs (Canva or similar)
Strong working knowledge of WordPress, MailChimp, Zoom, Teams
Ability to create engaging posts for Facebook and Instagram
Strong collaboration and team skills
Ability to take direction, and contribute ideas
Good problem-solving skills
Ability to speak multiple languages an asset
Own transportation required
Criminal record check required
Submit your resume with a cover letter explaining your interest in the position to admin@projectliteracy.ca
Resumes without a cover letter will not be accepted. Only those who are invited for an interview will be contacted.
Accepting resumes and cover letters until February 16, 2026
Thank you for your interest in working with Project Literacy.