Careers


Office Administrator

Project Literacy Central Okanagan Society is seeking a proactive and detail-oriented Office Administrator to join our dynamic team. The ideal candidate will play a key role in supporting the Executive Director while ensuring smooth operations across various administrative tasks. This position will involve welcoming clients to our Learning Centre, basic accounting and bookkeeping, office supply management, program support, coordinating events, coordinating digital content such as social media, website updates, and newsletters.

The Office Administrator will work closely with other team members and volunteers to support our mission of empowering individuals to reach their literacy goals.

This position works with the Executive Director and Education Coordinators

Hours: Full-time, 33 hours per week.

Location: 1635 Bertram Street, Kelowna

Salary: $23-$26/hour depending on experience.

Health Benefits provided after three-month probation period has been completed.

Position Summary

The Office Administrator is responsible for supporting the Executive Director, providing general bookkeeping, reconciling accounts in QuickBooks, conducting general administration and reception duties, welcoming clients, providing event and fundraiser coordination, coordinating social media posts and updates to the website.

Level of responsibility: Support Position, decisions are made under the direction of the Executive Director.

Specific responsibilities:

Administration and Reception:

  • Welcoming clients and volunteers to the Learning Centre
  • Assisting them with questions about our programs
  • Respond to general questions about our programs and services
  • Assist Education Coordinators in the preparation of learning resources
  • Updating digital and paper files
  • Responding to emails and phone calls
  • Order office and program supplies
  • Perform general filing
  • Provide basic IT support (setting up monitors, updating iPads)

Bookkeeping:

  • Posting invoice and checks in QuickBooks
  • Generating QuickBooks expense reports
  • Reconciling monthly bank account
  • Reconciling monthly credit card statement
  • Prepare cheques for signing

Basic Graphic Design:

  • Using Canva, create posters, brochures and notices
  • Provide updates to company website, and PowerPoints as required

Social Media:

  • Create social media posts for Facebook and Instagram
  • Support the development of social media communication plans

Meetings and Event Coordination:

  • Schedule and coordinate internal zoom and in-person meetings
  • Coordinate various fundraising and networking events
  • Coordinate external meetings
  • Coordinate with suppliers and venues as needed
  • Some local travel may be required

Hours of Work:

Monday and Tuesday: 9am to 5pm

Wednesday: 11am to 7pm

Thursday: 9am to 5pm

Total house per week: 30

Some weekend or evening work is required to support events and fundraisers.

Qualifications:

  • Minimum 5 years’ experience working as an Office Administrator
  • Strong accounting and bookkeeping experience
  • Strong knowledge of QuickBooks Online
  • Good typing skills. Minimum 35 words per minute
  • Strong Microsoft Excell, PowerPoint and Word skills
  • Experience ordering office supplies and tracking invoices
  • Strong math and numeracy skills
  • Minimum two years event planning experience
  • Strong ability to work with graphic programs (Canva or similar)
  • Strong working knowledge of WordPress and MailChimp
  • Ability to create engaging posts for Facebook and Instagram
  • Strong collaboration and team skills
  • Ability to take direction, and contribute ideas
  • Good problem-solving skills
  • Friendly and outgoing
  • Own transportation required
  • Criminal record check required
  • Ability to speak multiple languages an asset

Submit your resume with a cover letter explaining your interest in the position to admin@projectliteracy.ca

Resumes without a cover letter will not be accepted. Only those who are invited for an interview will be contacted.

Accepting resumes and cover letters until August 18, 2025

Thank you for your interest in working with Project Literacy.

* A criminal record check for working with vulnerable persons is required for this position. *