Project Literacy is hiring! We are looking for a dynamic Office Administrator to join our team!  If you enjoy working with a small team of passionate individuals, please read more about the position below.

Position:  Office Administrator (30 hours a week)

Job Summary

The Office Administrator is responsible for bookkeeping, administration, reception duties, event coordination, coordinating social media and supporting the Executive Director. Specific responsibilities include:



  • Welcoming people to the Learning Centre
  • Respond to questions about our programs and services
  • Assist Education Coordinators in the preparation of learning resources
  • Updating digital and paper files
  • Responding to emails and phone calls
  • Order office and program supplies
  • Perform general clerical and computer duties


  • Posting invoice and checks in QuickBooks
  • Generating QuickBooks expense reports
  • Reconciling monthly bank statements
  • Bank deposits

Basic Graphic Design:

  • Create posters, brochures and fillable PDFs
  • Provide updates to website as needed

Social Media:

  • Draft social media posts for Facebook and Instagram
  • Support the development of social media communication plans

Meetings and Event Coordination:

  • Schedule internal zoom and in person meetings
  • Coordination of various fundraising and networking events
  • Register participants in our programs
  • Coordinate external meetings and workshops (online and in person)
  • Coordinate with suppliers and venues
  • Some local travel required


  • Minimum bachelor’s degree (in any field of study)
  • Four of more years of office administration experience
  • Solid experience with QuickBooks Desktop
  • Ability to work with WordPress and other creative software systems
  • Two years or more experience with in-person meeting and event coordination
  • Experience coordinating online meetings and workshops
  • Experience with video conferencing platforms (Zoom)
  • Ability to communicate effectively with people from different cultures and backgrounds
  • Superior writing, email and verbal communication skills
  • Strong problem solving skills
  • Strong organizational skills
  • Highly motivated with the ability to work on multiple projects in a fast-paced environment
  • Strong computer skills, (all MS Office products a must)
  • Ability to work independently and as part of a team
  • Goal orientated, strong ownership of work performed
  • Computer software and database management skills
  • Drivers license and own transportation

If you are driven by helping others and would like to be part of a close, dynamic team, please submit your resume along with a cover letter expressing your suitability for the position by email to [email protected]

Please make sure the email subject line reads: “Office Administrator”

Thank you for your interest in Project Literacy.